Resources & Templates

A central repository of official TAMHA documents, budgeting templates, tracking sheets, and compliance forms for team managers.

Official TAMHA Guidelines & Manuals

• Official TAMHA Team Season Checklist
  Official association checklist with all mandatory dates, fee deadlines, and operational rules.
• TAMHA Manager's Desk Central Hub
  Association portal for manager updates, downloads, and official announcements.
• TAMHA Document Library (Google Drive Folder)
  Single shared folder containing all blank forms, guides, and master templates.
• HCR 3.0 Staff Profile & Waiver Onboarding Guide (Google Doc) → Click to Make a Copy
  Step-by-step visual walkthrough for returning coaches (annual waiver sign-off) and new volunteers (TAMHA Spordle profile creation). [View in Drive]
• GrayJay Team Staff Guide (Google Docs)
  Step-by-step instructions for electronic game sheets, roster sign-offs, and website access.

Mandatory Compliance Forms (Target: Oct 22)

• Player Medical Information Form (PDF)
  Must be collected for every player and kept securely in the bench binder at all times.
• Bench Staff Code of Conduct (PDF)
  Mandatory form for all coaches, managers, and trainers on the roster.
• Parent / Guardian Code of Conduct (PDF)
  To be signed by parents/guardians at the pre-season parent meeting.
• TAMHA Jersey Agreement & Signout Form (PDF)
  Jersey distribution agreement, care guidelines, and deposit collection record.
• Hockey Nova Scotia Injury Report Form (PDF)
  Must be filed within 7 days of any injury requiring medical attention or missed ice time.
• TAMHA Criminal Record Checks (CRC) & Screening
  Screening procedures and requirements for all bench staff and volunteers.

Budgets & Financial Samples

• TAMHA Bank Account Signer Intake Form (Google Form)
  Official submission form for managers and treasurers to register signers. VP Finance generates and submits authorization letters directly to Mosaik Credit Union on your behalf.
• TAMHA Team Banking Authorization - 3-Step SOP Guide (PDF)
  Step-by-step procedure for intake, letter generation, and branch authorization with Mosaik Credit Union.
• Official TAMHA Team Sponsorship Receipt Template (Google Doc) → Click to Make a Copy
  Standardized commercial sponsorship receipt with CRA IT-487 advertising expense disclaimer, dual officer signature blocks, and allocation breakdown. [View in Drive]
• Your Team's Official Budget (Google Drive → "Shared with me")
  For the 2026–2027 season, each team's official operating budget spreadsheet is pre-populated with your division details, roster formulas, and fixed association Rep fees ($9,500 Rep / $11,500 AAA / $0 C-League), and shared directly with your registered Manager and Treasurer under Google Drive > Shared with me.
  Important — Already started a spreadsheet? Don't panic! For the 2026–2027 season, if you have already created a team budget in Excel or another format, please don't re-type it from scratch! Simply email what you have to TAMHA Finance (vpfinance@trurominorhockey.ca) and we will be happy to merge your existing numbers into the official format for you.

Team Operations, Agendas & Letters

• Initial Team Parent Meeting Agenda (Google Doc) → Click to Make a Copy
  Customizable meeting agenda covering the 24-Hour rule, dressing room conduct, budgets, and volunteer recruitment. [View in Drive]
• Team Sponsorship Solicitation Letter (Google Doc) → Click to Make a Copy
  Ready-to-use sponsorship request letter on TAMHA letterhead for local business outreach. [View in Drive]
• Arena Emergency Action Plan [EAP] (Google Doc) → Click to Make a Copy
  Safety plan template for home/away arenas, emergency contacts, and charge person assignments. [View in Drive]
• Weekly Team Update Email Template (Google Doc) → Click to Make a Copy
  Gmail template and distribution label guide for weekly manager communications. [View in Drive]

Quick Links & Portals

• Hockey Canada Registry (HCR 3.0 / register.hockeycanada.ca) — Sign annual staff waivers & register new coaches/volunteers.
• Hockey Nova Scotia Coaching & Staff Requirements
• Nova Scotia Sanctioned Tournaments Listing
• Hockey New Brunswick Sanctioned Tournaments
• Hockey PEI Official Website
• Spordle Travel Permits Portal
• GrayJay Central (Opponent & Staff Directory)
• GrayJay Sports (Leagues & Game Sheets)