GrayJay Sports
Manager Quick-Start Checklist
TAMHA Manager's Desk Team Operations Hub
Quick-Glance Checklist: Essential Manager Requirements
This is your bare-bones, chronological checklist for getting your team set up, compliant, and on the ice. For full details on any of these tasks, follow the links to the Detailed Guide.
Phase 1: Immediate Tasks (Days 1–3 Post-Team Selection)
Team Staff Onboarding & GrayJay Access Read Guide →
The Head Coach is assigned an official TAMHA email account first and asked to confirm their designated Team Manager. Once confirmed, provide your details (Full Name, Date of Birth, and HCR #) to receive your official manager email account and GrayJay manager access.
HCR Staff Profile & Waiver Sign-Off Read Guide →
All bench staff must log into register.hockeycanada.ca to confirm account info and sign mandatory annual waivers (often the #1 hold-up for official team roster approvals). Any new staff without an HCR profile must register under TAMHA as a new coach/volunteer first to generate an HCR profile and begin required clinics.
Team Banking Registration Read Guide →
Submit signer details via the TAMHA Bank Signer Intake Form. VP Finance generates and submits the official authorization letter directly to Mosaik Credit Union on your behalf (managers do not send letters or visit the branch). Signature cards are completed digitally via DocuSign. Do not collect parent funds until this is active. Two signers are required.
Secure Game Jerseys & Socks Read Guide →
Email equipment@trurominorhockey.ca immediately to make arrangements for jersey pickup and inquire about availability of matching game socks (exhibition games often start immediately). Assign jerseys, collect deposits, and check with Head Coach regarding practice jersey requirements.
Phase 2: Administrative Setup (Week 1)
Collect Player Medical Forms Read Guide →
Secure signed Medical Forms and keep copies in the bench binder at all times.
Identify Target Tournaments Read Guide →
Identify target tournaments, register immediately, and submit early payments to secure spots.
Jersey Deposits & Sign-outs Read Guide →
Collect $150/player (Rep) or $50/player (House). Must be refunded at year-end upon safe return.
Host Parent Meeting Read Guide →
Pitch the budget, detail the 24-Hour Rule, enforce the Rule of Two (rink/dressing room conduct; no dropping kids off early/unsupervised), align on coach music preferences (speaker & acceptable playlists), and assign volunteer roles.
Collect Forms Read Guide →
Secure signed Codes of Conduct, Social Media Policies, Bench Code of Conduct, Fair Play Policy, and Jersey Agreements.
Phase 3: Early Season Action Items (Weeks 2–4)
Verify Certifications / CRCs Read Guide →
Email info@trurominorhockey.ca to ensure all bench staff have Respect in Sport, Criminal Record Checks, and required HNS courses.
Solicit Sponsorships Read Guide →
Distribute letters to target community sponsors to help subsidize budgets.
Collect Rep Fees Read Guide →
Collect team Rep Fees ($9,500 standard / $11,500 U13 AAA, split Nov 30 & Jan 31; includes jersey fund).
Exhibition Game Setup (Out-of-League) Read Guide →
For exhibition games outside your league, follow the 6-step SOP: book opponent via GrayJay Central, secure ice, enter as "Out of League" / "To Be Announced", submit mandatory Spordle Travel Permit (48–72h prior), request refs/timekeepers via RIC, and pre-fill physical paper game sheets (GrayJay doesn't support live stats for out-of-league play).
Phase 4: Ongoing / Weekly Rhythm
Roster Sign-Offs Read Guide →
Sign off on the game roster in GrayJay Leagues before puck drop.
Affiliate Tracking Read Guide →
Ensure both Head Coaches confirm when an affiliate is called up, email tamhaweb@trurominorhockey.ca with player details, track their total game count (max 10).
Travel Permits (Spordle) Read Guide →
Submit permits for ALL non-regular season games (Exhibition and Tournaments) well in advance.
Injury Reports Read Guide →
If a player requires medical attention, complete and submit a Hockey Nova Scotia Injury Report.
Weekly Updates Read Guide →
Send a weekly email/GrayJay Team chat with the upcoming schedule, arrival times, and action items.
Page 1 of 4: Quick-Start Checklist Next: Detailed Responsibilities Guide →