Manager Detailed Responsibilities Guide

This comprehensive guide outlines the primary responsibilities and "nice-to-have" tasks for team managers throughout the hockey season. It acts as a detailed reference manual, providing context and instruction for the items listed in your Quick-Start Checklist. It is ordered by level of critical importance.

1. Safety & Compliance

• Certifications: Verify coaching and bench staff waivers, certifications, and CRCs by emailing TAMHA at info@trurominorhockey.ca to request the current status for your team. Required coaching clinic details are on the Hockey Nova Scotia Website.
• Form Collection (Target: October 22): Collect all mandatory documentation at the start of the season. This includes Player Medical Forms (keep copies in a secure binder on the bench at all times), signed Codes of Conduct, Social Media Policies, Bench Code of Conduct, Fair Play Policy, and Jersey Agreements.
• Injury Reports: Complete and file Injury Reports with Hockey Nova Scotia anytime a player requires medical attention or misses ice time due to injury.
• Emergency Action Plan: Assign an individual (often the Safety Person) to execute the Emergency Action Plan (EAP) during games/practices if needed.

2. Financial Management

• Team Banking: Email vpfinance@trurominorhockey.ca to request a letter be sent to the bank to add you as a signer to the existing team account. Withdrawals will require two signers present at the bank. E-transfers will require approval from a second signer.

• Financial Reporting Deadlines:
  • Submit Preliminary Budget to VP Finance by Oct 30th.
  • Provide Mid-Season Financial Statement to Parents by Dec 31st.
  • Submit Interim Budget to VP Finance by Jan 15th.
  • Submit Final Budget to VP Finance by Mar 31st.
  • Provide Final Financial Statement to Parents by Apr 15th.

3. Roster & Game Management

• GrayJay Account Setup: Email tamhaweb@trurominorhockey.ca with your Name, Position, Date of Birth, and Hockey Canada Registry (HCR) Number to set up your team manager access.
• Affiliate Tracking: To be confirmed by both Head Coaches any time a player acts as an affiliate. Send an email to the webmaster with the player's name and D.O.B. so they can be properly rostered. Note: Managers must track the number of games an affiliate plays (strict 10-game maximum for the season).
• Scheduling & Games: Regular season games will likely be scheduled into Grayjay by the league. Confirm that officials and timekeepers are assigned via Grayjay Leagues.
• Game Cancellations: Notify the RIC, info@trurominorhockey.ca, and your league scheduler immediately upon cancellation of any home games in order for officials and timekeepers to be cancelled.
• Roster Sign-offs: Ensure the electronic game sheet (GrayJay) is verified before puck drop.
• Travel Permits: Required for ANY non-regular season games (tournaments and exhibition). Obtained through the Spordle Website.

4. Team Culture & "Nice to Haves"

• Pre-Season Parent Meeting: Schedule as soon as the final roster is selected. Present the budget, tournament plans, and seek volunteers. Outline the 24-Hour Rule ("Leave the coaching to the coaches").
• Team Communications: Use the Grayjay Teams App for parent chat. Always include the team's division in your email subjects (e.g., "U13C-Campbell: Schedule Update").
• Team Apparel & Swag: Coordinate orders for team tracksuits or practice jerseys according to TAMHA branding guidelines.
• Fundraising & Sponsorships: Recruit a volunteer to lead initiatives (e.g., 50/50, bottle drives). Distribute sponsor letters to subsidize costs.